{"id":1099,"date":"2017-05-11T16:01:34","date_gmt":"2017-05-11T15:01:34","guid":{"rendered":"http:\/\/vger.datos.co.uk\/ClientKnowledgebase\/?p=1099"},"modified":"2017-05-11T16:01:34","modified_gmt":"2017-05-11T15:01:34","slug":"how-to-enter-a-debtor-journal-adjustment","status":"publish","type":"post","link":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/?p=1099","title":{"rendered":"How to enter a Debtor Journal Adjustment"},"content":{"rendered":"<p>It may sometimes be necessary to adjust a customers balance without putting on either an invoice, credit note or receipt. In this case the best option is to create a Debtor Journal Adjustment.<\/p>\n<p>A Debtor Journal Adjustment adjusts the customers balance and the nominal ledger.<\/p>\n<p>To enter a Debtor Journal Adjustment,<\/p>\n<ol>\n<li>Open the Customer Setup program and load the customer (Operations Menu -&gt; Sales Ledger -&gt; Customer Setup, then press F4 to select the customer)<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1100 aligncenter\" src=\"http:\/\/vger.datos.co.uk\/ClientKnowledgebase\/wp-content\/uploads\/2017\/05\/CustomerSetupCreateDebtorJournalAdjustment.png\" alt=\"\" width=\"840\" height=\"563\" \/><\/p>\n<ol start=\"2\">\n<li>From the &#8216;Tools&#8217; menu select &#8216;Create Debtor Journal Adjustment&#8217;<\/li>\n<li>This will load the Debtor Journal Adjustment program.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1101 aligncenter\" src=\"http:\/\/vger.datos.co.uk\/ClientKnowledgebase\/wp-content\/uploads\/2017\/05\/CreateDebtorJournalAdjustment.png\" alt=\"\" width=\"525\" height=\"434\" \/><\/p>\n<ol start=\"4\">\n<li>Select whether the adjustment will be an invoice or a credit.<\/li>\n<li>The Customer should be preloaded but can be selected using the popup<\/li>\n<li>Enter in the date for the adjustment. This is the date that will appear on the customers statement.<\/li>\n<li>You will need to enter in a nominal code (and analysis code if necessary) that the adjustment goes to.\n<ul>\n<li>Since the nominal ledger is double entry, one side of the adjustment will always update the Debtor Control Account<\/li>\n<li>The nominal you enter here is the nominal code for the other side of the double entry.<\/li>\n<\/ul>\n<\/li>\n<li>Enter in a Reason. This will be displayed on the customer statement.<\/li>\n<li>Finally enter in the Net, Vat and Total amounts.<\/li>\n<li>When everything has been entered correctly click on the save icon to save the adjustment.\n<ul>\n<li>You will be asked if its OK to Save Adjustment<\/li>\n<li>You will then be given a adjustment number. These are in the format DJX where X is the unique number.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1102 aligncenter\" src=\"http:\/\/vger.datos.co.uk\/ClientKnowledgebase\/wp-content\/uploads\/2017\/05\/DebtorJournalAdjustmentDaved.png\" alt=\"\" width=\"255\" height=\"170\" \/><\/p>\n<p>The debtor journal adjustment should then have updated the customers balance and updated the statement.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1103 aligncenter\" src=\"http:\/\/vger.datos.co.uk\/ClientKnowledgebase\/wp-content\/uploads\/2017\/05\/CustomerStatementDebtorjournalAdjustment.png\" alt=\"\" width=\"990\" height=\"548\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>It may sometimes be necessary to adjust a customers balance without putting on either an invoice, credit note or receipt. In this case the best option is to create a Debtor Journal Adjustment. A Debtor Journal Adjustment adjusts the customers balance and the nominal ledger. To enter a Debtor Journal Adjustment, Open the Customer Setup [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5,20],"tags":[471,510,547,584],"class_list":["post-1099","post","type-post","status-publish","format-standard","hentry","category-howtoguides","category-howtooffice","tag-customer","tag-adjust","tag-change","tag-balance"],"_links":{"self":[{"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=\/wp\/v2\/posts\/1099","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1099"}],"version-history":[{"count":0,"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=\/wp\/v2\/posts\/1099\/revisions"}],"wp:attachment":[{"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1099"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1099"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/vger.datos.co.uk\/Clientknowledgebase\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1099"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}