How to Enter a Supplier Journal Adjustment

It may sometimes be necessary to adjust a Suppliers balance without putting on either an invoice, credit note or payment. In this case the best option is to create a Supplier Journal Adjustment.

A Supplier Journal Adjustment adjusts the Suppliers balance and the nominal ledger.

To enter a Supplier Journal Adjustment,

1. 1. 1. Open the Supplier Setup program and load the Supplier (Operations Menu -> Purchase Ledger -> Supplier Setup, then press F4 to select the Supplier )

1. 1. 2. From the ‘Tools’ menu select ‘Create Supplier Journal Adjustment’
      3. This will load the Supplier Journal Adjustment program.

1. 1. 4. Select whether the adjustment will be an invoice or a credit.
      5. The Supplier should be pre-loaded but can be selected using the popup
      6. Enter in the date for the adjustment. This is the date that will appear on the Supplier statement.
      7. You will need to enter in a nominal code (and analysis code if necessary) that the adjustment goes to.
         • Since the nominal ledger is double entry, one side of the adjustment will always update the Creditor Control Account
         • The nominal you enter here is the nominal code for the other side of the double entry.
      8. Enter in a Reason. This will be displayed on the Supplier statement.
      9. Finally enter in the Net, Vat and Total amounts.
      10. When everything has been entered correctly click on the save icon to save the adjustment.
          • You will be asked if its OK to Save Adjustment
          • You will then be given a adjustment number. These are in the format CJX where X is the unique number.

The Supplier journal adjustment should then have updated the Suppliers balance and updated the statement.